CrewBoard — run your security workforce like a business
A multi-tenant security workforce management system that connects guards, sites, and the back office. Rosters, GPS-checked attendance, live chat with voice calls, payroll, invoicing, and UK compliance — in one PHP and MySQL platform.
Why teams leave spreadsheets and radios behind
- Rosters in WhatsApp threads and paper handovers nobody can audit
- Guards checking in without proof they're on site
- Payroll rebuilt from scratch every month
- Compliance checks — SIA, BS 7858, WTD — done manually, after the fact
What happens instead
- Assign guards to sites and shifts with conflict-free rosters
- Automatic clock-in/out with GPS, geofencing, and a selfie
- Live chat with the control room, plus one-click voice calls
- Payroll and invoices generated from real attendance data
Everything a security operation runs on
Guard management
40+ fields per guard — SIA badges, documents, salary, emergency contact — with onboarding checklists and bulk import.
Rosters & shifts
Guard→site→shift→date assignments with conflict prevention and weekly limits.
GPS attendance
Clock in/out with coordinates, selfie, device info, and automatic geofence verification.
Live guard tracking
Continuous GPS with speed, bearing, and battery — see every active guard on a map.
Chat & voice
WhatsApp-style messaging with document and voice messages, plus WebRTC calls.
Chatbot reminders
Automated shift prompts, late chase-ups, and escalation when a guard no-shows.
Payroll
Base plus overtime from attendance, bonuses, deductions, and PDF payslips.
Invoicing
Client invoices with line items, tax, partial payments, and payment tracking.
Incidents
Report, review, and resolve incidents with severity, photos, and full workflow.
Designed for the UK security market
Automated SIA checks
Daily licence verification, automatic blocking of expired or revoked licences, and EFAW tracking.
Martyn's Law
Counter-terrorism checklists integrated into clock-in, site vulnerability scoring, and CT training.
BS 7858 & WTD
The 6-point vetting checklist and a 48-hour working time enforcer that blocks rule-breaking assignments.
NFC / QR patrols
Offline-first checkpoint scans with proof of presence — even when the site has no signal.
ACS audit package
One-click tamper-evident PDF audit packs with rosters, attendance, incidents, and training.
Client SLA portal
White-label client access with live guard coverage and an always-fresh activity feed.
Built to host, built to scale
Multi-tenant
Companies, branch, and role-based access with your own security portal per tenant.
Role-based access
Guard, company admin, and super admin roles with 50+ granular permissions.
Audit trail
Every CRUD operation logged with old/new values, IP, and user agent.
Tip: Teams often pair CrewBoard with our custom development and managed DevOps services to harden, white-label, or extend the platform to their own clients.
Start free, scale by site
Professional
$49/ month
Unlimited sites and guards, chat, GPS tracking, payroll, and invoicing.
Start 14-day trialCrewBoard questions
What does the guard actually see?
A focused portal for rosters, clocking in/out with a selfie, chat with command, incidents, leaves, and payslips. Guards never see the admin side.
Can it run without internet at a site?
Yes. Patrol checkpoints and photos queue offline and sync when the guard is back on 4G or Wi-Fi.
How does payroll know hours?
It reads actual, geofenced clock-in/out records — including overtime — so every payslip is backed by attendance proof.
Is it multi-company?
Yes. Each company gets its own portal, settings, and permission rules, with a super admin panel across all of them.
Go deeper
CloudyDeploy
The deployment platform that ships CrewBoard's own releases.
CloudyMetrics
Track activation and retention for your Crew portal.
Custom SaaS development
Extend CrewBoard or build the next product with us.
Take control of your security workforce
Set up your portal today or let our team run the rollout for you end-to-end.